The platform behind your US address

Every feature of our digital mail service, in one place

A digital mail service receives your postal mail at a real US address, photographs each item, and puts it in an online inbox. From there you scan, forward, shred, store or deposit it. Virtual Mail Hub runs the mail centers and the software.

  • Owned mail centers
  • Live carrier rates
  • Same-day scan
  • Roles and audit log
  • API and webhooks
We receive your mail
We scan it to your inbox

Your Inbox

  • Letter from a bank

    Aug 12, 2026

  • Package from Amazon

    Aug 10, 2026

  • Utility bill

    Aug 08, 2026

View
Forward
Store
Shred
You decide what to do

One inbox, seven things you can do with a letter

Every item that reaches your address is logged, photographed and shown to you before you decide anything. Nothing is opened without your request.

Scan

Ask us to open the envelope and scan the contents. The pages land in your inbox as a document you can read

Scanned and Uploaded2 Pages · PDF

Forward

Send an item anywhere in the world. You pick the carrier and the service from live rates before you pay.

Shipping toIstanbul, Turkey
UPS$28.40
FedEx$26.75
USPS$31.10

Deposit a check

Send a check to your own bank account without flying to the US to do it.

XY637QR
Check Deposited

Consolidate

Select several items and have them packed into one shipment, so you pay one postage bill instead of five.

Bank StatementTax DocumentOfficial LetterAnd more...

Shred

Securely destroy an item once it's scanned. The digital copy stays in the inbox.

Store or hold for pickup

Leave an item with us, or collect it in person at the location that holds it.

Held For Pickup

Trash

Bin the junk without paying to ship it.

Every action leaves a status you can follow: requested, in progress, done.

Built for a company, not a single inbox

A mailbox that only one person can open stops working the moment you hire a bookkeeper.

01
Invite people.

Members join the workspace by email invitation and appear as pending until they accept.

02
Roles you define.

Start from the seeded roles or write your own, scoped to the whole workspace, a single mailbox, or a team.

03
Teams.

Group people by function, give the team a role, and assign mail to the team rather than to a person who might be busy.

04
Assign a piece of mail.

An invoice can go to finance and a legal notice to the founder, from the item itself.

05
Activity log.

Every membership, role and permission change is recorded with who did it and when.

Team AccessInvite people, set roles and manage access.
Invite People
Member
Role
Access
Status
Admin
All Mailboxes
Active
Operations
3 Mailboxes
Active
EWEmily Watson[email protected]
Legal
2 Mailboxes
Active
JRJames Ross[email protected]
Finance
4 Mailboxes
Active
Invoice from Acme Inc.Not assigned yetAssign
Finance
Legal
Operations
Founder
The right mail to the right person

Set the rule once, stop touching your mail

Most mail is routine. Three automations handle the routine so the inbox only interrupts you for the items that matter.

Auto scan

New mail is opened and scanned on arrival. Set a monthly cap and choose whether we stop or keep going.

New mail received
Scanned to your inbox

Auto forward

Choose a default delivery address, carrier, packaging and speed. Anything that arrives goes out on those settings.

Forward to123 Main St, New York, NY 10001
UPSPackage BoxEconomy

Auto check deposit

Point checks at a saved bank account, with a monthly limit of your choosing.

Check depositedFunds on the way to your bank

Each rule has its own on/off switch and its own settings, and neither can be turned on before you have configured it.

Forwarding that shows you the real price first

We do not mark up a single shipping option and hide the rest. When you forward an item, the platform quotes live rates and you choose.

UPS
DHL
FedEx
USPS
Forward to Lisbon, PTquoted 0.4s ago
CarrierServiceTransitRate

Compare carriers side by side

USPS, UPS, FedEx and DHL, each quoted with the service name, the delivery estimate in days and the price.

Pick the packaging

Flat rate envelopes, padded envelopes and boxes are offered where the carrier supports them for effective travel.

International, handled properly

Customs contents are declared item by item as part of the request, not chased by email afterwards.

Inbound carriers accepted at the mailbox and outbound carriers shown for rate shopping are two different lists. The platform keeps that distinction clear.

USPS Form 1583, without a print shop

US law requires a Commercial Mail Receiving Agency to hold a signed PS Form 1583 and two forms of ID for every person who receives mail at the address. The platform collects all of it online.

1

Add a recipient

Anyone who should receive mail at your address gets their own invitation, their own form and their own record.

2

Fill the form in steps

Purpose, company information, photo ID, address ID. Each step saves on its own, so a half-finished form is never lost.

3

Upload two IDs

A foreign passport is accepted as the photo ID, which is what makes the address workable for founders outside the US.

4

Choose how the signature is witnessed

Since 2024, our staff may witness your signature over live video at no charge. Online notarization stays available if you prefer it. USPS does not require a notary.

5

Track the status

Draft, submitted, in review, needs revision, completed. You always know which recipient is holding up the account.

USPS FORM 1583Application for a delivery of MailThrough a Commercial Mail Receiving Agency
1. Name and Address of Applicant
2. Type of Applicant
IndividualBusinessOther
3. Address to be Used for Mail Delivery
4. Identification
5. Signature
6. Date
All done Online!

Rules cited: USPS Domestic Mail Manual 508.1.8 and PS Form 1583. Every form and ID is entered into the USPS Customer Registration Database and certified quarterly, which is the operator’s obligation, not yours.

Need the address itself to stand up to a bank or a platform review? That is the lease and utility bill product. Proof of address

Your systems can talk to your mailbox

Two integration surfaces, pointing in opposite directions. Both are self-serve from your settings, with no sales call.

API keys

Outgoing

Your system calls ours. Each key carries a name, an explicit set of read and write scopes, an optional expiry, and a reach: one mailbox or the whole workspace. The full key is shown once, at creation. Revoke it whenever you want, and see when it was last used.

API KeysCreate key
Productionvmh_live_7Kq2••••••••••••
Stagingvmh_test_9aB1••••••••••••
Developmentvmh_dev_3kL8•••••••••••••
Create shipmentsRead MailManage mailbox

Webhooks

Incoming

We call your system, one way, signed with the endpoint's secret so you can prove the call came from us. Subscribe to mail received, action requested, mail assigned, subscription started and payment failed. Send a test delivery before you rely on it.

VirtualMail Hub
Mail receivedAction requestedMail assignedSubscription startedPayment failed
Your System

Get notified in real time, so you can automate what’s next.

We only publish events that something actually emits. A catalog of thirty events that never fire is worse than five that do.

Everything you need to secure your mail

Mail is where tax notices, bank letters and legal service arrive. It is treated accordingly.

Session control.

See every device signed into your account with its browser, operating system and approximate location.

Active sessions3 devices
Chrome on macOSCalifornia, US · Current sessionThis device
Safari on iOSLisbon, PT · 2 days agoSign out
Firefox on WindowsNew York, US · 9 days agoSign out
Notify me about new logins

Scoped access

Roles decide who can see a scan and who can only see that an item arrived. Every permission change is written to the activity log.

FounderFull accessAdminManageViewerView only

Compliance on every plan

HIPAA and SOC 2 handling is standard, not an enterprise upsell.

SOC 2TYPE II CompliantHIPAAData Handling Standards

Add a second city without a second account

Businesses outgrow one address. A Delaware LLC with a New York storefront needs both, and they should sit in the same login.

Add a recipient

Anyone who should receive mail at your address gets their own invitation, their own form and their own record.

Switch between mailboxes

Without signing out, with permissions applied per mailbox.

Choose the neighborhood, not just the state

SoHo and NoMad in New York, plus San Francisco, Wilmington, Cheyenne, Tampa, Washington DC and Austin.

See All Locations
Multiple Cities, One Account
Team Access2 mailboxes
NoMadNew York, NY
Active
WilmingtonDelaware
Active
Add a location
SoHoSan FranciscoCheyenneTampaWashington DCAustin

Permissions are evaluated per mailbox, not per account.

Why the bill matches the plan

Most of this market prices by the action and hides the total. That is a software problem before it is a pricing problem, so we solved it in the data model.

Plan Settings
Mail & Scanning
Forwarding
Storage
Check Deposit
Extra Users

Plans are configuration, not code.

Each plan carries its own typed settings for incoming mail, scanning, shredding, forwarding, storage, check deposit, consolidation, notary, extra users and extra recipients. Changing what a plan includes is a configuration change, so what you were sold is what the system enforces.

Usage is metered, not estimated.

Included quantities, overage prices and free storage days are recorded per plan and metered against your actual usage. Your account shows what you have used against what you are entitled to, in the current billing period, before the invoice arrives.

The billing Period1 Sep - 12 Sep · 16 days left
Incoming Mail31 / 50
Scanned Pages18 / 40
Check deposits4 / 3
Extra recipients31 / 50
Free storage days6 / 30

One deposit is into overage. The rate for it is published on your plan, and it is on this screen before the invoice is cut.

  1. Mail ReceivedSep 12, 10:24 AMReceived
  2. Document scannedSep 12, 1:15 PMScanned
  3. ForwardedSep 13, 9:30 AMForwarded
  4. StoredSep 14, 11:20 AMIn Storage
  5. DiscardedSep 15, 4:10 PMDiscarded

Every item has a state.

Awaiting action, pending scan, scanned, pending forward, forwarded, pending shred, shredded, holding for pickup, picked up, consolidated, deposited. Nothing sits in an undefined limbo, and the status you see is the status the mail center sees.

We own and staff the mail centers rather than reselling a franchise network, so the software and the operation are built by the same team against the same states.

Every feature above, on a plan that says what it costs

Included volumes are stated per plan. Overage prices are published, not discovered on the invoice.

Compare all plans
Address OnlyMailbox VolumeMailbox AdvancedPhysical Office Lease
FAQs

Good questions before you launch.

Address, mail, and compliance can feel complicated from the outside. VMH keeps the process visible and manageable.

A virtual business address gives you a real street address to receive your business mail and packages, without the cost and commitment of a physical office. When mail arrives for you, we scan the envelope and notify you. You can then manage your mail online or in our app: have it opened and scanned, forwarded to any address, or securely shredded. It's a great solution for remote companies, entrepreneurs, and travelers who need a professional U.S. presence without the high cost of rent.

Your mail, in your pocket.Anywhere, anytime.

The VMH app makes it easy to view, manage, and take action on your mail from anywhere. Stay updated the moment something arrives. We handle the rest.

The VMH app on two iPhones, showing the mailbox dashboard and a scanned envelope