Receive mail under the right name.
Confirm the LLC's receiving details and any additional authorized names so clients and suppliers address their letters correctly.
FOR LLC OWNERS
Give your LLC a dedicated address for company mail.
Keep business correspondence connected to your company's name. With Virtual Mail Hub, you can review incoming mail online, request scans and arrange delivery of selected originals wherever they are needed.
A correspondence destination for your LLC
Whether your LLC is newly formed or already trading, an active business mailbox gives eligible senders a dedicated place to send company letters.
Set up the exact company receiving name before updating correspondence details. Review arrivals online and decide what needs a response, a scan or delivery of the original.
Keep company letters moving to the next step
Read the contents online.
Review envelope images and request scans of the letters you need to read. Keep responses and filing deadlines in your company's own process.
Send originals to the right recipient.
Arrange forwarding to yourself or a confirmed adviser when paper is needed. Check item eligibility, handling, postage and storage terms.
Understand the addresses your LLC uses
Mailing address
What it is forReceiving company correspondence
What to checkWhether the particular sender or form permits a mailbox
Registered-agent address
What it is forReceiving service of process and other documents under the agent's role
What to checkState requirements and a separate service agreement
Principal office or operating address
What it is forDescribing the company's actual location for the relevant filing or application
What to checkThe exact field, applicable rules and facts of your business
Use the mailbox for correspondence it is authorized to receive. Review the other roles separately before putting an address on a filing or application. SBA business registration guidance.
Discuss my LLC's address needsSet up a new mailing address for an existing LLC
Updating the mailbox account does not update outside records. The IRS directs businesses to Form 8822-B for subsequent changes to the entity's mailing address. IRS Form SS-4 instructions.
Confirm the legal company name and any additional receiving names.
Choose a plan and complete the required mailbox activation.
Update eligible client and supplier correspondence details.
Review government and provider records individually for their own address-change process.
Track the transition and keep reviewing any other mail destination still in use.
When your LLC changes work locations
For example, you begin working from a different office while keeping the LLC's existing VMH mailbox active. Eligible senders continue using its mailing details, and you arrange delivery of selected originals to a confirmed destination.
Review principal-office, registered-agent and other required records separately when the business change affects them.
FAQs
Questions LLC owners ask
Can I use a virtual mailbox when registering my LLC?
It depends on the state and the particular address field. Check the filing instructions before purchasing an address for that purpose. A mailbox for correspondence does not automatically satisfy principal-office or registered-agent requirements.
Is a mailbox the same as a registered agent?
No. A registered agent has a specific role and state requirements. For example, Delaware requires its entities to maintain a registered agent with an office in the state. Confirm any registered-agent service separately from mailbox receipt. Delaware registered-agent guidance.
Can this be my LLC's IRS mailing address?
Review the applicable form and confirm that the mailbox is authorized for the company. Form SS-4 distinguishes the entity's correspondence address from its physical address. Use each field for its stated purpose. IRS Form SS-4 instructions.
Can I receive mail for more than one LLC?
Ask about the selected plan's recipient limits, entity requirements and any additional charges. Each company receiving name must be correctly set up before its mail is directed to VMH.
Does receiving an official letter mean VMH will handle the filing?
No. VMH provides mail access and requested handling within the service terms. Your LLC remains responsible for reviewing notices, meeting deadlines and arranging filings or professional advice.
LLC owners: the longer answers
Last reviewed
How do I write my LLC’s virtual mailbox address?
Put the LLC’s name first, then the street address with your mailbox number written as PMB or with the # sign, exactly as VMH assigns it. USPS rules for commercial mail receiving agencies call for one of those two forms, and mail that leaves the number out can be returned as undeliverable.
Do not relabel the mailbox number as a suite. It does not change how the address is classified: USPS address data flags mailbox addresses, and banks and platforms can see that flag. Ask senders to use the LLC’s name only once it is authorized on your mailbox. What a CMRA address is.
How does USPS Form 1583 work when the mailbox is for an LLC?
The form is always completed by a person, not by the company. An owner or officer applies, names the LLC and the state where it was formed in the business section, and signs for it. That authorization is what allows the mailbox to receive the LLC’s mail.
The applicant provides two forms of identification: a photo ID and a second document that confirms their address. Since May 2024 the signature can be witnessed by the mailbox operator in person or over live video, or by a notary. Anyone else who will collect the LLC’s mail in person needs their own identification on file.
Can my LLC use a virtual mailbox address to open a business bank account?
Usually not as the company’s operating address. Banks must verify a physical address for the business, and many screen for mailbox addresses during that check, so a mailbox generally serves as the correspondence address rather than the address the bank verifies.
Some banks accept a lease and a utility bill in the company’s own name as proof of a physical business address. If that is the requirement you face, read how proof of address works and ask which option fits your LLC before you apply. No bank’s decision can be guaranteed in advance.
Set up a mailbox around your LLC's correspondence
Start with the company name, expected mail volume and where you want originals sent.
Explore LLC mailbox options